Before continuing, you must accept the following terms.
SPORT EVENT ORGANIZATION AGREEMENT
This Sport Event Organization Agreement (hereinafter referred to as the “Contract” and/or the “Agreement”)
is entered into by and between the individual purchasing the Services described herein (hereinafter referred
to as the “Client”) and RBR Sport Events, LLC (hereinafter referred to as “RBR”) for the provision of travel
management and sport event organization services (the “Services”) provided by RBR to the Client relating to
the Event and Participant identified by Client prior to purchasing the Services.
1. Scope of Agreement 1.1. Except as otherwise specified herein, RBR will use best efforts to provide Client and/or Participant
with services as requested and related to the above-referenced Event. RBR organizes a variety of travel and
sports-related products from different suppliers and service providers (the “Suppliers”). Each Supplier has
its own terms and conditions that are applicable to your particular arrangements in addition to the general
terms and conditions found in this Contract.
2. Agency 2.1. By signing this Contract, Client acknowledges and agrees that RBR will be acting as an agent for the
relevant transport, accommodation, sporting event, or other service providers. RBR’s obligation to Client is
to (and Client expressly authorizes RBR to) make travel bookings and organize sporting events on Client’s
and/or Participant’s behalf and to arrange relevant contracts between Client and the travel and/or sporting
event service providers. The travel and/or sporting event service providers, and not RBR, will be responsible
for the provision of the relevant travel and or sporting services. Any services provided by RBR to Client and/
or Participant are collateral to RBR’s agency relationship with the travel and/or sporting event provider and
are separate to the actual provision of those travel and/or sporting event services. RBR is not a co-vendor of
such products and services. Client will be entering into a separate contract with Suppliers in connection such
products and services. Client’s legal recourse for travel services is against the specific travel service provider
and, except to the extent a problem is caused by fault on RBR’s part, not against RBR. Specifically, if for any
reason (excluding fault on the part of RBR), any travel and/or sporting event service provider is unable to
provide the services for which Client has contracted, Client’s remedy lies against the travel and/or sporting
event service provider and not RBR. 3. Miscellaneous Provisions 3.1. Travel Insurance. For all travel, RBR strongly recommends that Client take out appropriate travel
insurance to cover Client’s and/or Participant’s travel arrangements. It is Client’s responsibility to ensure
that Client has valid travel insurance that covers and is appropriate for Client’s needs.
3.2. Passports & Visas. Client and/or Participant assume full and complete responsibility for checking and
verifying all passport and visa requirements of the destinations and for complying with all laws of the country
(or countries) hosting the Event. All travelers must have a valid passport for international travel, and many
countries require at least six (6) months validity from the date of return. Some countries may also require a
machine-readable passport and/or unstamped available pages. RBR assumes that all Participants have a valid
passport. It is important for the Client and/or Participant to ensure that Client and/or Participant have valid
passports, visas, and re-entry permits which meet the requirements of immigration and other government
authorities. Any fines, penalties, payments, delay, or expenditures incurred as a result of such documents not
meeting the requirements of those authorities will be Client’s sole responsibility.
3.3. Holidays. During local or national holidays abroad, certain facilities such as museums, sightseeing
tours, and shopping may be limited.
3.4. Money Not Held in Trust. All money paid by Client to RBR will be the property of RBR. Client agrees and
acknowledges that such money will not be held in trust by RBR for and on behalf of Client and/or participant.
3.5. Authorization for Use of Image and Likeness. Client hereby grants RBR and its affiliates, successors, and
assigns the right to capture, use, and distribute photographs, video, and/or audio recordings of the
Participant’s image, likeness, and voice, including but not limited to those taken at the Event, for any lawful
purpose, including but not limited to promotional, advertising, and marketing purposes, across all media
formats, worldwide, in perpetuity. Client acknowledges that they will not receive any compensation for such
use and waives any right to inspect or approve the final product.
4. Warranties, Disclaimers, Limitation of Liability, and Indemnification 4.1. RBR exercises care in the selection of reputable travel service providers, but RBR is not itself a provider
of travel services and has no control over, or liability for, the services provided by third parties. RBR is
responsible to ensure that RBR performs the Services with reasonable skill and care and, accordingly, RBR’s
liability to the Client will be limited to its performance of the relevant Services.
4.2. In no event does RBR accept, and Client releases RBR from, any liability in contract, tort, or otherwise,
for any injury, damage, property damage, accident, irregularity, loss, delay, additional expense or
inconvenience caused either: (i) directly or indirectly by the acts, omissions, or default, whether negligent or
otherwise, of third-party providers over whom RBR has no direct control, force majeure, or any other event
which is beyond the control of RBR, or (ii) by any matter beyond RBR’s exclusive control. RBR does not
accept, and Client releases RBR from, any liability in contract, tort, or otherwise for consequential loss
(meaning indirect loss, loss of revenue, loss of reputation, loss of profits, loss of actual or anticipated
savings, lost opportunities, including opportunities to enter into arrangements with third-parties or loss or
damage in connection with claims against you by third parties) howsoever caused in connection with the
Service provided herein.
4.3. THE CARRIERS, HOTELS, AND OTHER SUPPLIERS PROVIDING TRAVEL, SPORTING EVENT, OR OTHER SERVICES IN
CONNECTION WITH THE EVENT OR THIS AGREEMENT ARE NOT AGENTS OR EMPLOYEES OF RBR. RBR IS NOT LIABLE FOR
THE ACTS, ERRORS, OMISSIONS, REPRESENTATIONS, WARRANTIES, BREACHES, OR NEGLIGENCE OF ANY SUCH SUPPLIERS OR
FOR ANY PERSONAL INJURIES, DEATH, PROPERTY DAMAGE, OR OTHER DAMAGE OR EXPENSE RESULTING THEREFROM. RBR
HAS NO LIABILITY AND WILL MAKE NO REFUND IN THE EVENT OF ANY DELAY, CANCELLATION, OVERBOOKING, STRIKE,
FORCE MAJEURE, OR OTHER CAUSES BEYOND THE CONTROL OF RBR, AND RBR HAS NO RESPONSIBILITY FOR ANY
ADDITIONAL EXPENSE OMISSIONS, DELAYS, RE-ROUTING, OR ACTS OF ANY GOVERNMENT OR AUTHORITY.
4.4. IN NO EVENT SHALL RBR BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, OR
CONSEQUENTIAL DAMAGES ARISING OUT OF, OR IN ANY WAY CONNECTED WITH, THE CLIENT’S AND/OR PARTICIPANT’S
PARTICIPATION IN THE TRAVEL SERVICES AND/OR SPORTING EVENTS WHICH ARE THE SUBJECT OF THIS AGREEMENT,
WHETHER ON A THEORY OF NEGLIGENCE, CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE.
4.5. IF, DESPITE THE LIMITATION ABOVE, RBR IS FOUND LIABLE FOR ANY LOSS OR DAMAGE WHICH ARISES OUT OF OR IS
IN ANY WAY CONNECTED WITH ANY OF THE OCCURRENCES DESCRIBED ABOVE, RBR’S LIABILITY WILL IN NO EVENT
EXCEED, IN THE AGGREGATE THE GREATER OF (A) THE CONTRACT PRICE REFERENCED IN SECTION 2.1 ABOVE, OR (B)
ONE-HUNDRED DOLLARS (US $100.00) OR THE EQUIVALENT IN LOCAL CURRENCY. THIS LIMITATION OF LIABILITY
REFLECTS THE ALLOCATION OF RISK BETWEEN THE PARTIES. THE LIMITATIONS SPECIFICED IN SECTION 5 HEREIN WILL
SURVIVE AND APPLY EVEN IF ANY LIMITED REMEDY SPECIFIED IN THESE TERMS IS FOUND TO HAVE FAILED OF ITS
ESSENTIAL PURPOSE.
4.6. Indemnification Client agrees to indemnify RBR and its affiliates, and any of its Suppliers, and any
such parties’ officers, directors, employees, agents, and assigns from and against any claims, causes of
action, demands, losses, damages, or other costs, brought by Client or third parties as a result of (a)
client’s breach of this Contract, (b) Client’s violation of any law or rights of any third party, or (c)
Client’s participation in the Event that is the subject of this Contract. 5. Dispute Resolution 5.1. Dispute Resolution. If a dispute arises out of or relates to this Agreement, the Parties shall endeavor
to settle the dispute first through direct discussions. If the dispute cannot be settled through direct
discussions, the Parties shall endeavor to settle the dispute by mediation before a mutually agreeable
mediator. If the parties cannot resolve their dispute through mediation or one party refuses to attend
mediation, then RBR shall have the option to require that the dispute be submitted to binding Arbitration,
the initiation and filing fees for which shall be paid by the Claimant. Such Arbitration shall be conducted
with the American Arbitration Association. The venue of any lawsuit or arbitration shall be in Tarrant
County, Texas. Any arbitration award shall be final. This agreement to arbitrate shall be governed by the
Texas Arbitration Act and judgment upon the award may be confirmed in any court having jurisdiction.
5.2. Attorneys’ Fees. The prevailing party in any dispute arising out of or relating to this Agreement shall
be entitled to recover from the other party reasonable and necessary attorney’s fees, and the costs and
expenses incurred by the prevailing party in connection with such dispute.
